Reporting Requirement Work-related Mobility of Persons
On the 14th of March, the Senate approved the environmental law, which comes into effect on January 1, 2024. The Reporting Requirement Work-related Mobility of Persons, previously known as the Normative Regulation Work-related Personal Mobility, is part of this legislation and will also come into effect on January 1, 2024. The ‘omgevingswet’ is part of the climate agreement.
The reporting requirement requires employers to collect and process information from a variety of sources. Fynch fully outsources this for you: your personal reporting assistant! Curious about how we do it? Continue reading!
What is the Reporting Obligation Work-related Mobility of Persons?
We already wrote about this topic under its previous name of ‘Normative Regulation Work-related Personal Mobility’. Below you can find the key points:
- Starting date: January 1, 2024
- For whom: all employers with more than 100 employees
- What: obligatory annual reporting of all business-related and commuting kilometers, broken down by transportation mode and fuel type, including when a private car or bike is used
- The goal: to have the CO2 emissions from business-related transportation be 1,5 megaton lower in 2030 compared to 1990
- No standard is initially imposed on which emissions must be kept
- An interim ceiling will be introduced: are we on schedule in 2025? Then obligatory standards can still be imposed
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Fynch: your reporting assistant!
For many employers the new Reporting Obligation Work-related Mobility of Persons causes a lot of extra work. Fynch takes this work off your hands! We do this as follows:
- Listing: which information does your organization need to produce a conclusive report?
- Collecting information with the Fynch App. Employees can use the app to register and claim their trips. From the app we extract information on annual mileage, travel purpose and mode of transportation.
- We retrieve information from other sources, such as leasing companies or mobility providers.
- Is there any information missing? Then we request it by means of a questionnaire that we send out to (part) of the employees.
Every year we use this information to generate a clearly structured report in which the amounts are presented. All you have to do is provide us with the amounts.
Trip registration and declaration with the Fynch App
Employees download the Fynch App and use it to record commutes, business trips, and work-from-home days. Fynch automatically recognizes the mode of transportation, calculates the accompanying CO2 emissions of each trip and rewards sustainable choices with Fynch Coins.
The employee checks trips and work-from-home days and declares them directly from the app on a monthly basis. Fynch Coins can be redeemed for fun rewards in the Fynch Shop.
The employer receives monthly statements of declarations to comply with tax regulations. In addition, the employer has real-time insight into company-wide CO2 emissions, transportation resource usage, and other mobility KPIs. The employer receives an annual kilometer report to comply with the Reporting Requirement Work-related Mobility of Persons.
Reporting Obligation Work-related Mobility of Persons. Fynch makes it easy!
- Different data sources
- No insight into CO2
- Lower data reliability
- No behavioral change
- Privacy risk
- One central data source
- Fully outsourced
- Reliable data
- Real-time 24/7 insight into CO2
- No surveys required
- Behavioral change program
- Privacy guaranteed
How can Fynch Mobility help me?Discover how
...ultimately found that Fynch offered the most options to meet the needs of our diverse workforce, from mechanics to managers.Show these cases
...is supported by Fynch through its innovative mobility platform in achieving the objectives of the new mobility scheme.Show these cases
...implemented Fynch as part of a new modern mobility scheme.Show these cases
We are here to answer all your questions about the Reporting Requirement
The Reporting Requirement Work-Related Mobility of Persons is part of the Dutch Climate Agreement concluded in 2019. Approximately 27% of all CO2 emissions are caused by mobility and more than half of these are caused by employers. This regulation aims to achieve 1 megaton CO2 reduction by 2030.
- Companies in NL with 100+ employees
- Employee: Minimum 20 hours of paid work (including seasonal)
- Excluded: Temporary workers, volunteers, on-call workers (o-hours)
- Multiple establishments: Sum up
- Reference date employee count: January 1 of the reporting year
- Only yellow license plates, mopeds, motorcycles, public transport, and (e-)bike.
- Only business and commuting kilometers
- Have information in order by Jan. 1, 2024
- Submit data for 1 January 2024 – 31 December 2024 no later than 1 July 2025
- Thereafter always report before 1 July of the following year via the website portal of RVO
- 2025 Benchmark joint emission ceiling. This may be followed by a standard in CO2 emissions per km.
In short, for each means of transport/fuel type, all kilometers divided into commuting and business kilometers must be submitted. This applies to both private cars and leased cars.
Make sure you are prepared before January 1, 2024, we are happy to help you with this.